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ITEM
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A. Corporate Documents
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1. Charter. All charter documents, including
amendments and restatements.
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2. Bylaws. Bylaws.
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3. Minutes. Minutes of meetings of the Board of
Directors and any committees thereof and minutes of meetings of the
shareholders.
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4. Shareholder
Agreements. All agreements,
orders, liens or proceedings affecting rights of the shareholders, including,
without limitation, voting agreements, voting trusts, shareholder agreements
or other similar arrangements, stock purchase and repurchase agreements and
stock restriction agreements. Also
include a summary of business and personal relationships and affiliations
among directors, officers, shareholders, creditors, customers, suppliers and
other business affiliates.
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5. Qualifications
to do Business. List of all
states in which the Company maintains an office or is otherwise qualified to
do business as a foreign corporation.
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6. Stock Records. The stock ledger and all records
indicating issuance of shares, including any probate documents evidencing the
transfer of shares to the current holders.
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7. Derivative
Securities. Warrants, stock
options, agreements relating to any warrants or options to purchase
securities, any convertible security and other rights to subscribe for or
purchase securities.
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8. Subsidiaries. List of all subsidiaries, divisions and
affiliates of the Company at any time.
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B. Tangible
Properties
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1. Real
Property. Listing of real estate
presently or formerly owned, leased, subleased or used.
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(i) State whether the property is owned
or leased (whether as lessor or lessee) and list the entity or individual
which holds the title or lease and brief description of property, liens
thereon, structures, lease provisions (including assignment, renewal and the
term of each such lease), use and location.
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(ii) Copies of deeds, leases, mortgages,
sales contracts, surveys, sublease contracts, appraisals, and with respect to
leased properties, any notices of default under such leases and estoppel
letters executed by the Company; and with respect to any such leases which
have been assigned, any landlord's consent to such assignment, together with
any material correspondence relating to the foregoing and any amendments to
or modifications or supplements of any of the foregoing.
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(iii) Copies of title insurance policies,
title opinions and/or lawyers' abstract reports (and any background
documents) covering real estate listed above.
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(iv) Listing of all agreements, decrees,
orders or judgments which in any way limit or restrict the Company's present
use of any of the properties listed above.
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(v) Real property tax bills for the last
three years and any notices of assessments and reassessments.
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(vi) Zoning information and records relating
to zoning violations, approvals, special exceptions and non-conforming uses.
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(vii) Agreements relating to security, HVAC
maintenance, pest control, roof guarantees, or other such matters.
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(viii) Certificates of occupancy and other
permits with respect to the use and occupancy of property.
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(ix) All leases and contracts of sale on all
properties formerly owned or leased by the Company.
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2. Personal
Property. Description and age of
principal items or classes of equipment, machinery, furniture and fixtures
owned, and a schedule of costs, depreciation reserve, depreciation rates and
methods, present book value, and all liens and encumbrances applicable to
each. List and description of all
equipment, machinery, furniture and fixtures leased, with copies of each
lease and related documentation.
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3. Customer
Lists. Copies of all customer
lists of the Company.
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4. Excluded
Assets. Detailed listing of
incidental assets and personal effects currently used in the business and/or
located on Company property, whether or not owned by the Company, that
sellers intend to exclude from the sale.
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C. Contracts and Commitments
Copies and details of all
contracts and all capital commitments of the Company, including:
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1. Customer
Contracts: All agreements with
the Company's customers currently in effect or under consideration.
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2. Dealer
and Supplier Contracts: All
agreements with the Company's dealers, distributors, brokers and suppliers,
including for the supply of materials used in the business of the Company.
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3. Development
Contracts and Joint Venture Agreements:
All agreements entered into out of the ordinary course of business,
including development, capital commitments and joint venture agreements.
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4. Employment
Contracts: All employment
contracts with management, deferred compensation, severance agreements and
similar agreements, and all general employment or collective bargaining
agreements with employees.
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5. Insurance
Policies: All material insurance
policies and loss summaries for the past three years for general liability
insurance and for workers compensation insurance and all reservations of
rights and denials of coverage received from any insurance carrier relating
to pending claims; workers' compensation claims history for the past three
years; listing of workers' compensation classifications and codes.
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6. Acquisitions
and Divestitures: All material
contracts relating to material acquisitions and divestitures.
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7. Affiliates:
All material contracts to which any
officer or director of the Company, on the one hand, and the Company, on the
other hand, are parties.
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8. Non-competition
Agreements. Copies of all non
competition agreements, non-disclosure agreements or standstill agreements to
which the Company is a party.
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9. Miscellaneous
Material Contracts: All other
material contracts not otherwise described herein with a remaining term in
excess of one year or involving amounts in excess of $5,000.
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10. Standard Forms:
Standard forms of purchase orders and sales orders used in connection
with the business of the Company.
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D. Indebtedness/Company
Loans
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1. Short-Term Debt: All short-term loan agreements, lines of
credit, letters of credit, and guarantees to which the Company is a
party. Please give descriptions of
any bank overdrafts and state whether secured or unsecured.
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2. Long-Term
Debt: All long-term loan
agreements, bonds, debentures, notes, mortgages, security agreements and
guarantees to which the Company is a party.
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3. Other
Credit Facilities: Documentation
related to any other credit facilities to which the Company is a party.
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4. Accounts
Payable: Current and historical
levels of accounts payable and terms of payment.
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5. Debt
Schedule: Debt schedule
summarizing short-term and long-term debt and capital lease obligations with
principal amounts, interest rates, amount outstanding and maturity date.
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6. Company
Loans: Details of any loans made
by the Company (include details of interest payments received, and of terms
and covenants).
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7. Correspondence
with Lenders: Correspondence with
the Company's lenders regarding any default by the Company under its credit
facilities with any lender.
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E. Litigation and Claims
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1. Current
and Recent Litigation: The
Company's litigation summaries and memoranda of all outstanding litigation,
and all litigation settled or otherwise terminated, to which the Company is
or was a party containing the following information: parties, nature of proceeding, date commenced,
amount of damages or other relief sought; and access to all pleadings on file
regarding such litigation and relevant insurance coverage.
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2. Contingent
Liabilities: Summary of nature
and amount of all unrecorded and contingent liabilities, including threatened
claims and causes of action, warranty experience, products liability
exposure, environmental contamination, employee problems and material
disputes with third parties; and copies of all relevant correspondence.
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3. Governmental
Investigations: Summaries and
memoranda relating to any governmental or administrative investigations,
proceedings or arbitrations, whether pending, threatened or concluded, to
which the Company is or was subject; and access to all relevant documentation
regarding such investigations, proceedings and arbitrations.
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4. Consent
Decrees: All consent decrees,
court and administrative judgments and orders, settlements, etc., requiring
or prohibiting future activities of the Company.
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5. Legal
Opinions: All opinions by the
Company's counsel as to any pending litigation against the Company (including
letters to auditors).
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F. Employees, Compensation and Benefits
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1. Organizational
chart. Organizational chart for
the management of the Company.
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2. Persons
employed by the Company: Total
number of union and non-union employees; list of employees showing name, age,
years of service, job description, location and current compensation level,
whether salary or hourly.
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3. Compensation: Summary of current and past compensation
of key personnel; copies of employment agreements, change in control
arrangements, consulting arrangements, non-competition arrangements, and
severance arrangements; indemnification contracts or similar arrangements;
supplemental benefit plans/arrangements; deferred compensation arrangements;
Department of Labor "top hat" notices, if applicable.
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4. Insurance: Life, health and disability insurance
plans.
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5. Benefit
Plans: Plan documents (including
amendments) in regard to bonus, severance, pension, profit-sharing, savings,
health, life, disability, welfare and other benefit plans; summary of
annualized cost to the Company of each such plan; documentation, description
and valuation, if any, in respect of any defined benefit and defined contribution
plans (if plan permits loans, documentation on any loans outstanding); other
benefit plans for retired or former employees; funding arrangements
(including trusts, insurance and/or annuity contracts) and funding waivers,
if any; for qualified plans, determination letters received, last
determination letter request, and outstanding requests for letters, if any;
summary plan descriptions; contracts with third party administrators,
actuaries, investment; managers, consultants and other independent
contractors relating to the plan; audited financial statements for the plan
(last 3 years); responses to accountants' requests for information (last 3
years); COBRA compliance (documents, procedures); for plans with participant
directed investments, communications and information provided to employees
concerning plan investment choices.
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6. Perquisites: List of fringes and perquisites provided
to key personnel, including automobiles, club memberships, additional
insurance, and expense accounts.
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7. Bonuses
and Contingent Remuneration:
Bonus and incentive plans and actual payments made or accrued under
such plans.
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8. Interested
Transactions: Summary of all
transactions between the Company and any officer, director or key employee of
the Company, including loans, dividends, guarantees and contracts with such
affiliated parties; a description of all legal proceedings, including any
bankruptcy proceeding, whether settled, decided, pending or threatened,
involving any officer, director or key employee of the Company.
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9. Employee
Policies: All published employee
policies, plan descriptions and handbooks, including severance, vacation,
holiday, sick-pay, overtime and advances.
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10. Union Agreements, Etc.: Description and copy of current collective bargaining
agreements or any other agreements involving a union at the Company and the
date when any such agreement is open for renegotiation; description of
"labor unrest" situations; all pending or threatened labor strikes
or other labor trouble experienced by the Company; description of any current
or expected attempts to unionize; grievance files; multiemployer plan
contribution history.
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11. Reportable Events, Audits, Etc.: All notices to the Pension Benefit
Guaranty Corporation (PBGC) concerning reportable events under ERISA; all
documentation of any audits, investigations or reviews conducted within the
last 3 years by the IRS, Department of Labor or PBGC with respect to any plan
and any administrative proceedings in connection therewith; PBGC Forms 1 (3
most recent plan years).
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12. Unfunded Pension Liabilities: Actuarial reports concerning all defined
benefit pension plans for the 3 most recent years.
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13. Withdrawal Liabilities: All communications regarding withdrawal liabilities under multiemployer
pension plans; estimate of withdrawal liabilities under multiemployer pension
plans.
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14. Form 5500:
Form 5500s filed with the U.S. Department of Labor for each employee
benefit plan (i.e., pension plans and welfare plans), for the last 3 years
(including schedules and opinions).
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15. Stock Plans:
Stock purchase, stock option and other stock benefit plan documents;
forms of option, stock purchase and other related agreements; contractual
agreements; SEC registration statements, if applicable; proxy statement
pursuant to which shareholders approved plan, if applicable; Form 11-K, if
applicable.
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16. Workers' Compensation: Workers' compensation program and a summary of workers'
compensation experience; list of any pending workers' compensation
claims/hearings.
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17. Other: All
material documents pertaining to Occupational Health and Safety
Administration (OSHA) and the Equal Opportunity Commission (EEOC).
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G. Regulatory Matters
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1. Regulatory
Compliance: All regulatory
compliance correspondence, filings, licenses, permits, consents and
regulatory approvals, etc., required to enable the Company to transact or
conduct its businesses.
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2. Violations: All material correspondence, if any, to
the Company alleging violation of or requesting compliance with laws,
regulations, etc. or requests for information with respect to interstate
commerce laws, antitrust laws, securities laws, environmental laws, etc.
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3. Manuals: Any policy manuals or materials with
respect to compliance with regulatory matters.
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4. Permits,
Licenses, Registrations and Authorizations: All permits, licenses, registrations, or other authorizations
held by the Company issued under any statute, regulation or ordinance.
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H. Environmental Matters
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1. Audits
and Assessments: All
environmental audits or assessments in connection with the business or real
properties of the Company.
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2. Suits: All suits against the Company relating in
any way to environmental matters.
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3. Permits,
Licenses, Registrations and Authorizations: All permits, licenses, registrations, or other authorizations
held by the Company issued under any environmental statute, regulation or
ordinance.
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4. Reports
and Correspondence: All reports
or correspondence relating to any permits requested in the preceding
paragraph.
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5. Manifests: All manifests for hazardous or special
wastes.
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6. Administrative
Complaints, Orders, Notices and Citations: All administrative complaints, orders, notices of violation,
citations or similar documents and correspondence relating to alleged
violations of environmental laws.
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7. Underground
Storage Tanks: All records
relating to any underground storage tanks, including but not limited to
inventory records, notification forms, tank testing results, or records relating
to installation and maintenance of cathodic protection.
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8. Waste
Disposal: All contracts and
records regarding disposal of wastes.
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9. Reports
and Inventories: All SARA Title
III reports or inventories.
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10. Hazardous Substances Claims, Demands and Information
Requests: All documents
concerning any claim, demand or information request relating to hazardous
substances, including but not limited to, requests issued under CERCLA § 104,
PRP letters or similar documents, whether issued under CERCLA or any similar
state statute.
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11. MSDS's: All
Material Safety Data Sheets.
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12. Communications with Regulators: All written communications with
environmental regulators.
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13. Communications with Third Parties: All written communications with third
parties regarding any demand, claim, notice or suit relating to environmental
matters.
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14. Hazardous Substance Storage Facilities: All documents relating to the presence,
repair, removal or closure of any underground storage tank, pit, pond, lagoon
or landfill on the Company's premises wherein hazardous substance or
regulated substances were or are located.
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15. Laboratory and Field Tests: All results of laboratory tests or field tests for the presence
of hazardous substances or petroleum at properties owned, occupied or
operated by the Company.
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16. Spill Prevention and Countermeasures: All Spill Prevention Control and
Countermeasure plans for any transferred property, whether or not required by
the Clean Water Act.
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17. Contingency Plans:
All contingency plans required pursuant to any statute or rule.
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18. Other Analyses and Documents: All analyses or other documents relating
to the presence of asbestos, lead paint, PCB's, ureaformaldehyde or radon at
the real property subject to this transaction.
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I. Financial
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1. Audited
Financial Statements: Audited
financial statements of the Company for at least the last three financial
years; copies of audit committee reports to the board of directors, if any.
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2. Management
Letters: Auditors' management
letters, management's replies thereto and lawyers' audit response letters.
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3. Interim
Financial Statements: Any interim
unaudited financial statements, including consolidating financial statements,
along with the name, address and telephone number of the accountant or other
person(s) who prepared each of the financial statements; copies of internal
financial budgets and projections and business plans (last three years),
together with a review of or comparison with actual results for evaluation of
current projections.
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4. Appraisals: Appraisals of any fixed assets.
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5. Accounting
Policies. Description of any
change in accounting policies or procedures during the past three (3) years;
description of any accounting policies or practices which differ from GAAP;
copies of any documents relating to material write-downs or write-offs of
notes or accounts receivable other than in the ordinary course of business.
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6. Budgets and Projections. All budgets and projections prepared by
the Company, for the past five years, the current year and any future years
for which such budgets or projections exist.
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7. Accounts Receivable. Current and past levels of accounts
receivables, aging and write-off policies, and special cases.
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8. Current Assets. Current asset levels, working capital and
liquidity including expected cash from operations, bank lines of credit and
budgeted expenditures.
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9. Inventory. Inventory levels of raw materials,
work-in-progress and finished goods, valuation policies, average turnover and
obsolescence.
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J. Tax Matters
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1. Tax
Returns: All tax returns
(federal, state and local) for last 3 years.
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2. Audit
and Agents' Reports: Any audit
and revenue agents' reports (federal, state and local) for last 3 years.
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3. Settlement
Documents and Correspondence: All
settlement documents and correspondence relating to any material federal,
state or local tax issue.
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4. Agreements: All agreements waiving statute of
limitations or extending time for filing returns (federal, state and local),
if any, for last 3 years.
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5. Tax
Liens: List any tax liens on the
Company's assets.
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6. Claims: All information concerning any significant
claim asserted or threatened by any taxing authority against the Company or
any other entity for whose taxes the Company could be liable, whether
directly, indirectly, as transferee, or under a tax indemnity or tax-sharing
arrangement.
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K. Year 2000 Compliance
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1. Potential
Problems. Please provide details
of any perceived or potential problems relating to the Company's systems as a
result of the Year 2000 issue, including an estimate of the costs associated
with such problems.
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2. Remedial
Measures. Please provide details
of any plans, programs or other measures instituted or expected to be
instituted to address the Year 2000 issue, including an estimate of the costs
associated with such measures.
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3. Third
Party Concerns. Please provide
information with respect to any potential Year 2000 problems arising as a
result of the Company's relationships with suppliers, customers, creditors,
borrowers, financial service organizations or other third parties.
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L. Licensing,
Sales and Operations
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1. License and Support Agreements. Please provide:
(a) Standard form of domestic license
agreement
(b) Standard form of international license
agreement
- Form
used by Company and its subsidiaries
- Form
used by resellers and distributors
(c) List of and copies of nonstandard license
agreements
(d) All provisions relating to change of
control, merger or acquisition.
(e) Adequacy of limitations on copying and
use, provisions regarding confidentiality, license transfer, limits of
liability, warranties and product warranty period
(f) Prior forms of license agreements and
identification tying each customer to proper form of license agreement.
(g) Identification of all customers with
copies of source code escrow provision.
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2. Patents and Patent Applications, U.S. and Foreign Please provide:
(a) List of a copies of all patents and patent
applications
(b) Identification of counsel handling
application and maintenance of patents
(c) Identification of all inventions for which
patents have been considered or sought for reasons for failure to patent or
abandonment
(d) Copies of all correspondence and materials
relating to actual or alleged infringements on patents held by or claimed by
third parties on patents
(e) Copies of all correspondence and materials
relating to actual or alleged infringements on patents held by or claimed by
third parties.
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3. Trademarks, Service Marks, Tradenames and Copyrights,
whether Registered or Unregistered, U.S. or Foreign.
Please provide:
(a) List of and copies of all trademarks,
service marks, tradenames, fictitious business names and copyrights, owned or
used in the Company’s business;
(b) Whether marks have been used regularly
with proper identification of mark status
(c) Files containing evidence of investigation
of competing and conflicting marks;
(d) Extent of actual use of registered marks;
(e) Identification of counsel handling
registration and maintenance of registrations of marks;
(f) Listing of abandoned marks or marks not in
actual use.;
(g) Agreements for joint use of marks;
(h) Copies of all correspondence and materials
relating to actual or alleged infringements of third parties on marks;
(i) Copies of all correspondence and materials
relating to actual infringements on marks held by or claimed by third
parties.
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4. Distribution Agreements, Reseller Agreements, Commission
or Agency Agreements or Sales Representative Agreements
Please provide:
(a) Standard form of distributions agreements,
reseller agreements, commission or agency agreements or sales representative
agreements;
(b) Copy of present and former domestic and
international reseller, distributor, commission or agency agreement and sales
representative agreements that are not on standard form;
(c) Listing of all such agreements;
(d) Copies of all agreements with terms;
(e) Existence of provisions triggering off of
merger, acquisition or change of control;
(f) Provisions regarding ownership of marks or
translations in territory;
(g) Registration of agreement if required by
laws of countries in the territory;
(h) Exclusivity of rights in territory,
termination provisions;
(i) Support obligations ongoing and in
connection with termination, transition of support after termination.
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5. VAR, VAD, OEM and Similar Agreements
Please provide:
(a) Standard form of listing of VAR, VAD, OEM
and similar agreements;
(b) Copies of VAR, VAD, OEM and similar
agreements that vary from the standard form;
(c) Existence of provisions triggering off of
merger, acquisition or change of control;
(d) Provisions
regarding ownership of marks or translations in territory;
(e) Registration of agreement if required by
laws of countries in the territory;
(f) Exclusivity of rights in territory,
termination provisions;
(g) Support obligations ongoing and in
connection with termination, transition of support after termination.
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6. Agreements to Provide Consulting Services or Product
Development Services to Others
Please provide:
(a) Standard form of services agreement used
domestically;
(b) Standard form of international services
agreement;
(c) List of nonstandard services agreements;
(d) All provisions relating to change of
control, merger or acquisition;
(e) Adequacy limits of liability and
warranties;
(f) Prior forms of services agreements and
identification tying each customer to proper form of services agreement.
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7. Standard Forms of Quotation, Evaluation Agreement, Lease
or Rental Agreement, Support Agreement and Other Documents used in Connection
with License of the Company’s Products or Provision of Services by the
Company
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8. Customer Provided Purchase Orders
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9. Any Other Agreement of Whatever Kind Affecting the
Technology or Proprietary Rights of the Company
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10. List and Description of Major Suppliers and Major
Customers (for each of the last three years).
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11. Records Regarding Backlog, if Applicable
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12. List of Customers
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13. Copy of Product Packaging, Disk and Documentation
regarding Use of Marks and Confidentiality Notices
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14. Copy of all Product Packaging, Disk, and Documentation
regarding Use of Marks and Confidentiality Notices
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15. Copy of All Ads and Marketing Collateral Used in Past
Year. Please provide:
(a) Use of marks and attribution of marks of
others;
(b) Representations regarding product
functionality and performance.
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16. Arrangements for Production of Product and Documentation
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17. Copy Protection Scheme and License Key Lock Technology
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18. Export License Compliance. Please provide:
(a) Files and correspondence regarding
determination of applicability of restrictions on export of products and
technology;
(b) Export licenses or exceptions;
(c) Files and correspondence regarding
documentation of applicability of restrictions on import of products and
technology in other countries;
(d) Import licenses and exceptions, if
applicable.
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M. Other Matters
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1. Press
Releases. Copies of all press
releases issued by the Company within the past two years.
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2. Marketing
& Sales Literature. Samples
of marketing and sales literature used for various products (e.g. brochures of products and services).
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3. Consultants'
Reports. Studies of the Company's
business and industry prepared by management consultants or other
consultants.
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4. Internal
Reports. Internal reports and studies concerning matters which are
material to the ongoing business of the Company or the operation or ownership
of its property (whether owned or leased), including any marketing and
research reports.
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5. Appraisals.
Appraisals of any asset.
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6. All
information or details related to any contingent liabilities of the Company not reflected in the
foregoing.
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7. All
other materials and documents involving the Company, not otherwise covered by
the foregoing items, which, in your judgment, may be material to the business
of the Company or which should be reviewed in making disclosures regarding
the business and financial condition of the Company.
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